Position : Business Operations Administrative Assistant
Working Hours : M-F, 9:00 AM - 5:00 PM PST
Holidays: : US or PH Holidays
Salary Range: : USD 800-1000/month
About the Company
A fashion and lifestyle brand that focuses on creating conversation around mental health.
About the Role
We are seeking a detail-oriented and organized Administrative Assistant to support our growing business. Reporting to the Director of Business Operations, the ideal candidate will be responsible for managing various administrative tasks, basic accounting duties, and ensuring the smooth operation of daily activities. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.
Duties and Responsibilities
● Organize and maintain both electronic and paper filing systems, ensuring timely and accurate record keeping
● Organization and analysis of data systems (basic proficiency)
● Assist with basic accounting tasks, such as invoicing, expense tracking, and budget preparation
● Manage and maintain schedules, including appointments, meetings, and conference calls
● Prepare and edit business correspondence, reports, and presentations as needed
● Coordinate and plan internal and external events, including travel arrangements and accommodations
● Perform general administrative tasks, such as answering phone calls, emails, and managing office supplies
● Assist in the onboarding process for new hires and maintain employee records
● Support the team with special projects and ad hoc tasks as required
Qualifications
● Proficient understanding of accounting procedures and principles, with the ability to apply this knowledge in a practical setting
● A minimum of 5 years of work experience, including at least 3 years in a similar administrative or support role
● Demonstrated experience working in both large and small business environments, with a preference for candidates who have a comprehensive understanding of various organizational structures and processes
● Excellent communication skills, both written and verbal, with the ability to effectively liaise with internal and external contacts
● Strong organizational skills and attention to detail, with a proven track record of successfully managing multiple tasks and deadlines
● Proficiency in Microsoft Office Suite and Google Workspace, including Word, Excel,
● PowerPoint, Google Docs, Sheets, and Slides, as well as familiarity with other common office software and tools
● Experience with accounting software and systems, such as QuickBooks or similar platforms
● A proactive, self-motivated, and flexible team player who can adapt to changing priorities and business needs
● A strong problem solver with the ability to think critically and find creative solutions to administrative and organizational challenges
● A bachelor's degree in business administration, accounting, or a related field is preferred, but not required. Relevant experience and demonstrated expertise will be considered in lieu of formal education
Tools to use
● Office 365
● Google Workspace
● QuickBooks Online/Desktop or similar platform
Job Type: Full-time
Salary: Php40,000.00 - Php55,000.00 per month
Benefits:
- Work from home
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Are you proficient in QuickBooks or any other similar software?
- Do you have experience with basic accounting tasks such as invoicing, expense tracking, and budget preparation?
- Have you worked in both large and small business environments before, with a comprehensive understanding of various organizational structures and processes?
- Are you proficient in Microsoft Office Suite and Google Workspace, including Word, Excel, PowerPoint, Google Docs, Sheets, and Slides?
- Do you have at least 5 years of work experience, including at least 3 years in a similar administrative or support role?
- Are you a Filipino citizen residing in the Philippines?
